Residence Life at Ashoka University welcomes its students to a community of diverse and talented scholars residing in a close-knit and dynamic learning environment. The Residence Life Policy is dedicated to creating a safe, comfortable, and vibrant residential experience for students on campus. For civil and congenial participation in the campus residence life experience, students are expected to familiarise themselves and abide by this policy. Any violation of this policy will result in a disciplinary infraction with a consequent course of action as decided by the appropriate University committee.
Room and Roommate Assignment
A. Room Allocation
Note: Students who are not enrolled in any academic courses will not be allotted a room within the University housing.
B. Disability related Accommodations
C. Room Reassignment
Important: Residence Life Office reserves the right to reassign any room if deemed necessary during the academic year.
D. Resident Rights
As a stressful living environment can affect a student’s academic performance and emotional well-being, Ashoka University is committed to ensuring that certain basic rights and duties are binding upon all students. These are –
1. The right to privacy
2. The right to free and uninhibited access to the allotted room at all times
3. The right to have the roommate and/or peers respect personal belongings
4. The right to study and sleep peacefully in the allotted room, free from any undue interference or hindrance from the roommate and/or peers
5. The right to be asked/consulted with and to grant/deny permission for having peers invited over in the allotted room
6. The right to a hygienic and clean living environment
7. The right to free and uninhibited access to common spaces at all times
8. The right to be treated as equal without fear of harassment, intimidation, bullying, and physical and/or emotional harm
9. The right to discuss and resolve disagreements or conflicts in a respectful, civil, and open manner
Any violation of the above-stated rights can be reported to the concerned authorities for further action.
E. Roommate Allocation
Roommates are decided by the University with the help of relevant information provided by the students themselves through the Roommate Matching Form for incoming students. Returning students are allowed to choose their preferred roommates by indicating the same in the Roommate Preference Form shared by the Residence Life Office at the beginning of each academic year. All students are expected to room with students from within their own batch.
Residential Access
A. Keys
B. ID Card
Residence Support
The Residence Life Office is managed through the efforts of a robust team of staff. The descriptions of their position are as below:
The Residence Life Office is led and overseen by the Associate Director who is responsible for maintaining discipline alongside, providing pastoral care and support within the Halls of Residence. The efforts of the Associate Director are supported by the dynamic programme and executive teams. The programme team comprises of the Assistant Director and Assistants. The executive tea consists of the Wardens and Assistant Wardens. Together, they are all responsible for providing an inclusive, safe, positive, and comfortable residential experience to students.
Each residential building is staffed by at least one executive team member from the Residence Life Office. Their primary role is to manage the student check-in and check-out process, respond to emergencies and disciplinar infractions, manage building infrastructure, coordinate in-hall housekeeping and maintenance staff, and conduct business necessary to the well-being of the student community. Concerns about Residence Life policies, sources of conflict in the hall, conduct, infractions or building infrastructure should be reported first to the Warden, before reaching out to the Associate Director.
Common Area Conduct
Quiet Hours
Policies and Regulations
Residence Life is governed by various rules and regulations to ensure seamless functioning and harmonious and healthy living conditions for one and all. Listed below is a brief outline of these rules and regulations:
Note: Kindly refer to the Residence Life Policies available on the myAshoka portal for more details.
The Residence Life Programme at Ashoka University comprises of a wide variety of vibrant social, educational, recreational and cultural programmes that are run and led by the Residence Life Staff and students. These Residence Life Programmes are centered around the core values and principles of civic responsibility, citizenship, empathy, respect, diversity, inclusion, self-care, health, and wellness. The focus of these programmes is to help foster a sense of community among residents giving them ample opportunities to meet, interact, bond and have fun together.
Resident Assistants (RAs) are paraprofessionals who live on a floor with 40-70 residents, managing critical administrative tasks as well as the primary responsibility of responding to the personal needs of these residents. Their unique positions, as quasi-staff members within the Residence Halls, allow them to act as a force for positive change in the lives of the students with whom they interact.
The RA Programme aims to create an inclusive living environment in the Halls of Residence and works towards fostering an environment that embraces diversity and actively values the dignity and self-worth of all members of the community. This is done by the RAs through various active community programming efforts on the floor and across the Residence Halls, regular one-on-one office hours, periodic floor meetings etc. The RAs also plan and host a plethora of social and educational activities for residents thus, enabling a positive living environment in the Residence Halls. These range from events addressing issues of gender & sexuality and self-care to floor cook-offs and game nights to name a few.
The Resident Assistant Coordinators (RACs) along with the RA Mentors supervise and manage the RA Programme. The RACs work in tandem with the Dean (Office of Student Affairs) and the Associate Director (Residence Life Office) to develop the RA Programme as a whole. The RACs also serve as mentors to students, and are available during selected business hours to discuss concerns related to Residence as well as Campus Life.
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Dorm Olympics is one of the biggest and most sought-after events organised in the Residence Halls. It began in 2016 with the hope of building the feeling of togetherness and community in a fully residential campus. The fifth edition of the Dorm Olympics, held virtually in February of 2021, was a huge success with the participation of over 300 Ashokans. The event saw participation from all constituencies of the University including students, administration and support staff. Some of the competitive events organised as part of Dorm Olympics include Donuts in a String, Cow Drop, Pani Puri Eating Competition, Dizzy Penalties.
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Coffee and More…! aims to create a private, safe space for conversations where students can freely engage with issues and challenges, they face in their everyday lives. These conversations cover a wide range of subjects such as fitness and nutrition, life after college, safety on substance, sleep problems, safe sex practices, reproductive health, bullying, everyday sexism, sexual harassment and much more. By inviting faculty, staff and experts, the series aims to demystify and destigmatize these subjects, allowing for open, free-flowing conversations. Their aim is twofold- one of creating opportunities for an empathetic listening and awareness; other enabling students in dealing with real life challenges and situations towards making an informed choice.
The Great Ashokan Weekend was initiated with the purpose of facilitating student interaction with staff and faculty in a fun and informal setting. Each event of the great Ashokan Weekend is designed as a walk-through of the campus moving between key landmarks on the premises. Despite being held online, the event saw active participation from faculty, staff and students in 2020. Some of the events organised as part of the Great Ashokan Weekend were Pitch Please, Ashoka Family Feud, Fantasy Mess Menu, Pajama Dance Dazel.