Residence Hall Room
Residence Hall rooms are allotted on a twin-sharing occupancy for the entire academic year. The Residence Life Office allocates Residence Hall rooms and roommates, with the help of relevant information provided by students throughthe ‘Roommate Matching’ form, for incoming students and the ‘Roommate Preference’ form, for returning students. All batches of students are allotted roommates from within their own batch.
The returning students are allowed to choose their preferred roommates. Any unauthorized room/roommate change may lead to disciplinary action. It is prohibited to alter any campus property issued to a student as part of their residence package. The Residence Life Office reserves the right to inspect the
rooms in the Residence Halls and any defacement or damage will be recovered from the occupants.
Students are permitted to store their belongings in their room for the duration of Winter Break. However, all rooms must be completely vacated and emptied (with on-campus storage options available) for the Summer Break period.
Upon their check-in, the Residence Life Office will issue the Ashoka University ID card to all incoming students. These ID cards also include a smart card, that can be used to access food coupons through which meals can be availed in the dining halls. Student entry into and exit out of campus will be registered and enabled through the ID card readers installed at the Main Gate. In situations where the ID card readers go out of order, students are expected to manually register their entry into and exit out of campus by signing the register provided at the Main Gate and filling in the necessary details. In case a student loses their ID card, they should immediately reach out to the Residence Life Office. The smart card will be blocked on priority in order to avoid any misuse of the same. Residence Life Office will also issue a new card to replace the lost one on payment of INR 600/- (Six hundred only) to the Finance Office. As part of the exit clearance process from the University, the ID card has to be surrendered back to the Residence Life Office.
The Residence Life Office is managed through the efforts of a robust team of staff. The descriptions of their position are as below:
The Residence Life Office is led and overseen by the Associate Director who is responsible for maintaining discipline alongside, providing pastoral care and support within the Halls of Residence. The efforts of the Associate Directo are supported by the dynamic programme and executive teams. The programme team comprises of the Assistant Director and Assistants. The executive tea consists of the Wardens and Assistant Wardens. Together, they are all responsible for providing an inclusive, safe, positive, and comfortable residential experience to students.
Each residential building is staffed by at least one executive team member from the Residence Life Office. Their primary role is to manage the student check-in and check-out process, respond to emergencies and disciplinar infractions, manage building infrastructure, coordinate in-hall housekeeping and maintenance staff, and conduct business necessary to the well-being of the student community. Concerns about Residence Life policies, sources of conflict in the hall, conduct, infractions or building infrastructure should be reported first to the Warden, before reaching out to the Associate Director.