Campus Residence Life

Residence Life

1. Residence Life at Ashoka University welcomes students to a community of diverse and talented scholars, residing in a close-knit and dynamic learning environment. The Residence Life Office is dedicated to creating a safe and vibrant residential experience for students on Campus. The fundamental role and responsibility of students in this regard are to familiarise themselves with Ashoka University Residence Life Policies. As members of a residential community, students are expected to uphold a high standard of character and take responsible ownership of their actions within campus premises.

We look forward to the civil and congenial participation of students in the Residence Life experience on campus.

Housing Facilities

Residence Hall Room

Residence Hall rooms are allotted on a twin-sharing occupancy for the entire academic year. The Residence Life Office allocates Residence Hall rooms and roommates, with the help of relevant information provided by students throughthe ‘Roommate Matching’ form, for incoming students and the ‘Roommate Preference’ form, for returning students. All batches of students are allotted roommates from within their own batch.

The returning students are allowed to choose their preferred roommates. Any unauthorized room/roommate change may lead to disciplinary action. It is prohibited to alter any campus property issued to a student as part of their residence package. The Residence Life Office reserves the right to inspect the
rooms in the Residence Halls and any defacement or damage will be recovered from the occupants.

Students are permitted to store their belongings in their room for the duration of Winter Break. However, all rooms must be completely vacated and emptied (with on-campus storage options available) for the Summer Break period.

ID Card

Upon their check-in, the Residence Life Office will issue the Ashoka University ID card to all incoming students. These ID cards also include a smart card, that can be used to access food coupons through which meals can be availed in the dining halls. Student entry into and exit out of campus will be registered and enabled through the ID card readers installed at the Main Gate. In situations where the ID card readers go out of order, students are expected to manually register their entry into and exit out of campus by signing the register provided at the Main Gate and filling in the necessary details. In case a student loses their ID card, they should immediately reach out to the Residence Life Office. The smart card will be blocked on priority in order to avoid any misuse of the same. Residence Life Office will also issue a new card to replace the lost one on payment of INR 600/- (Six hundred only) to the Finance Office. As part of the exit clearance process from the University, the ID card has to be surrendered back to the Residence Life Office.

Residence Support

The Residence Life Office is managed through the efforts of a robust team of staff. The descriptions of their position are as below:

The Residence Life Office is led and overseen by the Associate Director who is responsible for maintaining discipline alongside, providing pastoral care and support within the Halls of Residence. The efforts of the Associate Directo are supported by the dynamic programme and executive teams. The programme team comprises of the Assistant Director and Assistants. The executive tea consists of the Wardens and Assistant Wardens. Together, they are all responsible for providing an inclusive, safe, positive, and comfortable residential experience to students.

Each residential building is staffed by at least one executive team member from the Residence Life Office. Their primary role is to manage the student check-in and check-out process, respond to emergencies and disciplinar infractions, manage building infrastructure, coordinate in-hall housekeeping and maintenance staff, and conduct business necessary to the well-being of the student community. Concerns about Residence Life policies, sources of conflict in the hall, conduct, infractions or building infrastructure should be reported first to the Warden, before reaching out to the Associate Director.

Campus Living

Common Area Conduct

Students are expected to maintain a salubrious environment on campus by respecting peers and being mindful of appropriate conduct. No single student or group of students are permitted to monopolise the common areas of the Residence Halls. Residence Life Office encourages congregation and community in the common rooms, and we expect students to be aware and considerate of each other in such spaces. All Residence Halls’ common rooms are open to students of all genders.

Quiet Hours

In an effort to encourage a comfortable studying and resting environment for all students, Quiet Hours on campus including the Residence Halls are to be observed between 1:00 am to 7:00 am every day. During Quiet Hours students are expected to refrain from playing music or creating noise in the Halls of Residence especially hallways, washrooms, and other common areas. Any violation of Quiet Hours conduct will result in disciplinary action. Please note that Courtesy Hours are in effect at all times and are defined as conditions under which normal and reasonable noise is not disruptive or disturbing to either students or staff.

Policies and Regulations

Residence Life is governed by various rules and regulations to ensure seamless functioning and harmonious and healthy living conditions for one and all. Listed below is a brief outline of these rules and regulations:

1. Ashoka University Campus – including the Residence Halls – is an alcohol-free, smoke-free and drug-free campus, governed by national, state and university laws and regulations for the same.
2. The University does not permit both check-in and check-out from the campus between the hours of 12:00 AM (midnight) to 6:00 AM. This means that no student is allowed to enter/exit campus after 12:00 AM (midnight) and no student is allowed to enter/exit campus before 6:00 AM.
3. Visiting hours for off-campus visitors and parents on campus are from 8:00 AM to 8:00 PM only. Visitors will need to call the resident they are visiting to receive them at the Main Gate. Visitors will only be allowed to gain admittance to the common rooms of the Residence Halls. Visitors are not allowed to access the residence halls rooms nor are they permitted to stay overnight on campus premises.
4. The movement of students visiting Residence Hall rooms is allowed both ways across men’s and women’s Residence Halls between 8:00 am and 12:30 am. The students must sign in and sign out manually through registers maintained at the entrance of all Residences Halls.
5. However, the rights of the roommate supersede the privilege of visitation i.e. visitation is a privilege that is subordinate to the resident’s rights such as the right to privacy and the right to free and uninhibited access to the room. Therefore, a resident’s request for any guest to leave their room must be honoured, irrespective of the visitation hours and regardless of the sex or gender of the guest.
6. Misuse, duplication, and/or lending of your keys and ID Card is prohibited.
7. Students will be personally responsible for the maintenance of their rooms, furniture, bathrooms and University property in their use. The University does not take responsibility for the personal belongings of students on or off campus.
8. Students are prohibited from having private vehicles, pets, weapons and weapons-grade material within campus premises.

Note: Kindly refer to the Residence Life Policies available on the myAshoka portal for more details.

Community Programmes

The Residence Life Programme at Ashoka University comprises of a wide variety of vibrant social, educational, recreational and cultural programmes that are run and led by the Residence Life Staff and students. These Residence Life Programmes are centered around the core values and principles of civic responsibility, citizenship, empathy, respect, diversity, inclusion, self-care, health, and wellness. The focus of these programmes is to help foster a sense of community among residents giving them ample opportunities to meet, interact, bond and have fun together.

The Resident Assistantship Programme

Resident Assistants (RAs) are paraprofessionals who live on a floor with 40-70 residents, managing critical administrative tasks as well as the primary responsibility of responding to the personal needs of these residents. Their unique positions, as quasi-staff members within the Residence Halls, allow them to act as a force for positive change in the lives of the students with whom they interact.

The RA Programme aims to create an inclusive living environment in the Halls of Residence and works towards fostering an environment that embraces diversity and actively values the dignity and self-worth of all members of the community. This is done by the RAs through various active community programming efforts on the floor and across the Residence Halls, regular one-on-one office hours, periodic floor meetings etc. The RAs also plan and host a plethora of social and educational activities for residents thus, enabling a positive living environment in the Residence Halls. These range from events addressing issues of gender & sexuality and self-care to floor cook-offs and game nights to name a few.

The Resident Assistant Coordinators (RACs) along with the RA Mentors supervise and manage the RA Programme. The RACs work in tandem with the Director (Office of Student Affairs) and the Associate Director (Residence Life Office) to develop the RA Programme as a whole. The RACs also serve as mentors to students, and are available during selected business hours to discuss concerns related to Residence as well as Campus Life.

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Dorm Olympics

Dorm Olympics is one of the biggest and most sought-after events organised in the Residence Halls. It began in 2016 with the hope of building the feeling of togetherness and community in a fully residential campus. The fifth edition of the Dorm Olympics, held virtually in February of 2021, was a huge success with the participation of over 300 Ashokans. The event saw participation from all constituencies of the University including students, administration and support staff. Some of the competitive events organised as part of Dorm Olympics include Donuts in a String, Cow Drop, Pani Puri Eating Competition, Dizzy Penalties.

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Coffee and More…!

Coffee and More…! aims to create a private, safe space for conversations where students can freely engage with issues and challenges, they face in their everyday lives. These conversations cover a wide range of subjects such as fitness and nutrition, life after college, safety on substance, sleep problems, safe sex practices, reproductive health, bullying, everyday sexism, sexual harassment and much more. By inviting faculty, staff and experts, the series aims to demystify and destigmatize these subjects, allowing for open, free-flowing conversations. Their aim is twofold- one of creating opportunities for an empathetic listening and awareness; other enabling students in dealing with real life challenges and situations towards making an informed choice.

The Great Ashokan Weekend

The Great Ashokan Weekend was initiated with the purpose of facilitating student interaction with staff and faculty in a fun and informal setting. Each event of the great Ashokan Weekend is designed as a walk-through of the campus moving between key landmarks on the premises. Despite being held online, the event saw active participation from faculty, staff and students in 2020. Some of the events organised as part of the Great Ashokan Weekend were Pitch Please, Ashoka Family Feud, Fantasy Mess Menu, Pajama Dance Dazel.